Debriefing After a New Business Call

Debriefing After a New Business Call

David asks Blair about using "after action reviews" following sales calls, and the two key questions that should be asked as a part of that debriefing process.

LINKS

Episode #15 - The Best Learning Method Ever Devised: After Action Reviews, from The Soul of Enterprise Podcast with Ron Baker and Ed Kless

TRANSCRIPT

DAVID C. BAKER: Blair, today we are going to talk about debriefing after a new business call. Not after just a business call, but a new business call, right? So how did this topic come to your mind? What got you thinking about this?

BLAIR ENNS: I'm a fan of Ron Baker and Ed Kless' podcast, The Soul of Enterprise. They had a podcast way back when and they made the comment that they see the after action review as the most powerful ... I'm gonna get this wrong, but is the most powerful knowledge tool ever invented.

DAVID: Wow.

BLAIR: That's a big statement. But we were using after action reviews in our business. And we still use them. There's various forms of them. Their origin actually came out of the US Military in the Vietnam War as a way of looking at campaigns. It's a way of essentially reviewing what happened without being critical of any individual and keeping the whole thing positive so that you can figure out what you would do next time. In fact, an after action review is really just okay what was the goal of the thing that we did, whatever the thing we did is, what went well, and then what would we do differently next time? And then there's some protocols around who speaks first and who speaks last, and how a rank is supposed to be unimportant. But I'm listening to their podcast, I realize, oh, yeah we do this all the time in our business. And it is really valuable. And I'd never thought of it as maybe the most valuable knowledge tool ever. But it occurred to me that I've never really advocated for after action reviews in sales. But I think it's probably a pretty good idea especially if you or employee who's on the front lines doing sales or doing new business development, if they're new or they've just come out of some training. Or you're stuck and things aren't going your way.

BLAIR: But it's probably a good idea to review all of the key opportunities. The ones that you win and the ones that you lose. But even in the early days, I think just a new business meeting like a phone call. A kind of a lengthier phone call. Something lengthier than no we're not interested, thanks, goodbye. Or a face to face meeting I think is probably a really good idea to review. Let's just review what happened, and decide what went well, and decide what we would do differently next time.

DAVID: So just a couple of housekeeping things here, if it's a meeting where you and somebody that works with you and you're gonna do the review, how soon do you do this? Is it important to do it right away after the meeting ends? Even before you get back to the office? I've got several housekeeping questions, but that's the first one.

BLAIR: Generally speaking, the sooner the better. We were recording this on a Friday at the end of the week, we had two after action reviews this week of bigger things that happened. One was quite big. The sales period that just passed. That's about two months long. So what happened there. And another one's kind of a smaller thing that we're working on that's quite detailed. And sometimes it makes sense for a little bit of time to go by so that you can process what actually happened.

BLAIR: But I think in the early days, if this is new for you, then the sooner the better. And then the times when you are allowing a little bit of processing time or gestation time, you know enough to make notes as things occur to you. Because the danger is if you leave it too long, you're going to forget a lot of the valuable points. Or you're going to forget the specifics of what happened or how you felt in certain situations. And those can be really valuable.

DAVID: It seems like if it's you and let's say you're training somebody that's newer to your firm, sometimes it might make sense to have that person give their perspective before you give yours so that you get some independence, I would guess too. So that's interesting. And I could see this happening then after a meeting that both of you attended or maybe after a phone call where you're on speakerphone. How do you handle it when you're not on speakerphone? I presume half of the states in the US allow you to record a call without the other person's consent. But I presume you're not necessarily recording the calls. How do you handle that? How do you get feedback from somebody else if they weren't actually on the call?

BLAIR: Yeah. Let me just speak to that issue of kind of rank or who goes first that you touched on. Coming out of the US Military, the idea is when they walk into an after action review, everybody basically takes a hat off and puts their insignias face down on the table. So the idea is that rank goes away. And I think a further idea is that you generally encourage the lower rank people to speak first. So the last thing I know when we're doing an after action review, I make sure that I'm not the first one to contribute. I don't want people saying, "Yeah, I agree with what you said." You really want to hear what others have to say. So that's kind of the housekeeping point.

BLAIR: And then your question around-

DAVID: Recording.

BLAIR: Recording. In some ways, we don't actually do this in our training program. We think about it and talk about it quite a bit. The idea of we should have our clients record some of these calls and bring them to class or to interact with their coach to get some feedback on that. And I haven't closed the door on it, but there is something that I find a little bit troubling about recording a phone call when the other party doesn't know it's happening. But I don't think it's necessary to record it. To me, there's really two key review questions that you want to think about in your after action review or debriefing meeting when you're debriefing on a new business interaction.

BLAIR: And the first one is what assumptions did I make in the sale? We can break that down into different categories where you would ask that question. And then the second one would simply, where did I feel uncomfortable?

DAVID: Ah, so keeping it very simple there, right?

BLAIR: Yeah.

DAVID: Because that's gonna surface some things for you to talk about.

BLAIR: Yeah.

DAVID: You mentioned that you use a checklist for this. I find checklists really interesting. Have you read the book A Checklist Manifesto, by the way?

BLAIR: No, I've heard of it. Haven't read it though.

DAVID: Ah, it's a really interesting ... So pilots use checklists just to make sure they don't do something stupid like GUMPS. Gas, undercarriage, mixture, pump, seat belt. So you don't land without the-

BLAIR: Forrest Gumps?

DAVID: No, it's spelled differently.

BLAIR: I would be thinking GUMPS, Forrest Gumps. That was a pretty good movie. Why was he jogging ... Crash.

DAVID: And then you'd land on your belly of the plane because you didn't put the gear down.

BLAIR: Yeah.

DAVID: So you have a checklist of four things and it's NATB. So let's break that down. Need, authority, time frame, budget. Let's go down one by one.

DAVID: So there's two questions. What assumptions did I make during the call and then where did I feel uncomfortable? So under the first question, what assumptions did I make? There's four things. The first one is need. So talk about that.

BLAIR: Yeah. And so the first assumption we're making here is this is what I would call a qualifying call. So a qualifying call or a qualifying conversation is when where you are assessing the lead. A lead is a clue to a possible sale. So you've got a lead represented by an individual. You're getting that person on the phone or you're having a face to face conversation. And then you're vetting that lead to determine if the opportunity exists. Some sales people just work through that conversation subjectively. They feel their way through it. But it's really good to have a framework. And the most common framework is as you call it, NATB. Or sometimes referred to as BANT. We don't use either of those acronyms. But they're helpful here. So it's need, authority or decision makers, time frame, and budget.

BLAIR: So assuming we're in a qualifying conversation, that's the framework we're using. So the first thing we're doing is we're essentially uncovering need. And the question is what assumptions did you make around need? And the first big mistake around need is the client says we need a new website. And then you just take that. Okay, new website. And you move onto authority or decision makers to talk about who are the decision makers, what's the decision making process.

DAVID: So what should they do differently rather than just the website? You're suggesting they dig deeper than just the website when they're uncovering that need?

BLAIR: Yeah. So there's an understanding in sales that the first stated need that you get from the client is usually some sort of tactical need or at the very least, it's what I would call self-diagnosed. So I understand my problem, I understand the solution that I need, and here's the solution that I need. But you as the practitioner, you need to understand for yourself. And you need to validate the client's self-diagnosis. And you might not fully validate in the sale. You might have to sell a diagnostic. So you might have to do some further validation in the engagement. But in the sale, you do have some obligation to do some initial assessment. So beyond just taking the client's word for it, yeah, we need a website, there's a school of thought. It's called the Five Why's School of Thought that says you ask five why's. Okay, well, why do you need a new website?

DAVID: Yeah.

BLAIR: We need a new website because online sales are dropping. Well, why are online sales dropping? And then you kind of continue to peel the onion in this five why's way. One day I woke up and I realized it's one of these things that just repeated a lot. This idea of five why's, I heard it before and I thought it made a lot of sense. And I woke up and I realized, man, if you have to ask five why's, your first question is a pretty shitty one.

DAVID: I love that. So the idea is you're getting to the most powerful underlying need. The one that they're gonna be willing to pay you the most money to fix, right? Because if they land on the tactical, that's part of how they're framing this relationship with you is that maybe they want to pay you as a tactician rather than as a strategist.

BLAIR: Yeah, I mean, I'll ask my clients, how often have you been hired? Clients said, "We need X," you said, "Okay." You were hired to do X, you started delivering on X, and you realized, "Oh my god, they don't need X, they need Y." And everybody nods knowingly. It happens all the time, doesn't it? And that's because you made assumptions in that qualifying conversation around the topic of need. And essentially you took the client at face value for is this what they really needed? And you didn't either peel the onion or come at it another way. And I don't want to go too deep down that rabbit hole, but you can look at need as expressed tactical need and then you can get to the underlying business need. And the underlying business need is we're no longer relevant. Clients are buying from somebody else.

DAVID: That's much deeper, yeah.

BLAIR: Right? So that's a deeper need than ... Well, you don't need a new website, you might need to be repositioned. You might need to rethink what business you're in. You might need to launch new product offerings, et cetera. You might need to think of new service lines. Whatever it is. And then there's ... We can talk about needs versus wants. And maybe that's a subject of another webcast because you've got the corporate needs that the person might be expressing. But really, if you want to win the sale, you're gonna have a significant advantage if you can get to what it is that that personal individual human being wants.

BLAIR: Again, that's a deeper topic. But the question is what assumptions did it make under the area of need?

DAVID: Right. And that's the first one.

BLAIR: Yeah. So it's great if you have somebody asking these questions of you. Okay, what assumptions did we make around the area of need? What did the client need? Could that have been misinterpreted? Is it possible that they need something else? Did you explore? Did you ask five why's? Did you get to the individual wants? Et cetera. So that's the first one.

DAVID: Okay. The second one is around authority or decision makers. And I'll tell you, this one perplexes me because if I could do this like on the forms of my website for instance, I would say are you a decision maker or you aren't? And the problem I have is that people won't be honest about that because they can't tell me that they're not a decision maker because they want to be a decision maker even though they know they aren't, right? You can't say, "Are you a decision maker? Are you a loser? Check the box." Nobody's filling out my form. This explains it. So how do you get to authority? I'm really interested in how you probe around this to surface the right answer.

BLAIR: Yeah. So this is the most common area where people make the most assumptions and they're most likely to be tripped up later on in the sale because they made an assumption about decision makers and decision making process. And the problem as you pointed out is people are not immediately forthcoming about authority that they do not have. So if you were to ask the closed ended question, are you the decision maker on this project? Is it your responsibility to hire a firm like ours? You're almost always going to get, yes.

DAVID: Yeah, of course. Right. Why else would I be talking to you?

BLAIR: So a great opening question would be, in addition to yourself, who else needs to be involved in this process to hire a firm like ours? Right? So open with that question. And then you want to rely on your kind of hunch and start probing in specific areas. So you might say if you think this person's needs to be involved you would say, "Does your boss, the CEO, does she need to be involved in the decision?" And you might hear, no, no, no, no.

DAVID: I just tell them, after I make the decision, I'll disinform them.

BLAIR: Yeah. And then so a great follow up question to that would be does anybody need to approve your decision once you've made it?

DAVID: That's a nonsense question, right? On the face of it.

BLAIR: But it's a fantastic question. Does anybody need to approve your decision once you've made it? Yeah. The CEO needs ... It's a rubber stamp. Okay, the CEO is the decision maker. And you'll find, especially with new salespeople, if you're the coach and you're facilitating this after action review, you're going to find that repeatedly, the big assumptions are made here. And later on, they'll be the expensive ones.

DAVID: Okay. So first one is need. Second one is authority or decision making. The third is time frame. This one stumps me a little because I don't even know why it's important. Why do we even ask time frame questions? Why is this even on here? I get the previous one. I don't get this one.

BLAIR: There's really two different reasons we ask time frame questions. And I think most people are oblivious to the most powerful reason. And the most powerful reason is time frame is the surrogate for intent. And the obvious reason is we want to know when they want to get this done. So can we start planning resources, et cetera. So when would we need to start, et cetera. So you start thinking about how and when would we tackle the job. But really, the primary importance of your time frame question is you want to discern through your time frame questions. Whether this is on the wish list or the to do list. And my favorite time frame question is just that. Which has nothing to do with time frame. It's all about intent. You're trying to discern whether or not somebody's just kicking ideas around, they're still contemplating, or they've decided no, we're going to do this project and we're going to hire a firm like yours to help us.

BLAIR: The usual time frame questions are when do you need to get started? When do you need to have a solution in the marketplace? Looking forward, is there a milestone or an event that you need to hit? Do you need to be in the marketplace or have this change or this project launched by a certain date? Et cetera. And if you don't get the answers you're looking for ... And what you're really looking for is somebody who's anchored their change in behavior to a future date.

BLAIR: This might get a little bit deep here, but a great way to think about selling is change management. So a great model for how people buy is how people change. So you can take any model of change management and you can just study that and become a better salesperson. And when you look at how people change, when they make a decision, I'm going to lose weight, or quit smoking, or divorce my spouse, or propose to my girlfriend. What they do is as soon as they make the decision, they look forward in time and then they anchor their change in behavior to a date. You could quit smoking on November 3rd-

DAVID: And ask your girlfriend to marry you the same day.

BLAIR: Yeah. But when it comes to quitting smoking, or losing weight, or something, you wait until the clean slate of a new ... You wait for January 1st. That's why people make New Year's resolutions. And that's just a sign of somebody who's formed intent. Because they've basically thought, I'm going to do this. They have looked at the calendar. And they've anchored a change in behavior, or the outcome they're looking for to a specific date. That is a sign of intent. That is a late stage opportunity that you should now begin to prepare for to go into closing mode.

DAVID: Using this in my own experience, it's resonating some in a new way. I just hired an expert to help me with something. And I was very transparent with them about the timing and the money, which I guess we're gonna talk about next as the fourth one here. Fourth assumption. But when I'm buying something besides expertise. When I'm buying a car or recently I signed up at the airstream traders website. And there's a question in there how soon are you going to buy, right? If I want somebody to treat this seriously, I'll say this week. If I don't want them to bother me, I'll say I'm just curious. But when it comes to hiring an expert, I am very transparent about this. And I'm assuming that that's the case in the scenario that you're describing that if it's a real opportunity for this firm to be hired as an expert, if they ask the right questions, they're going to get the right answers. There may need to be a little bit of probing, but they want to be careful about that.

BLAIR: There's an answer to your time frame question that we make assumptions around all the time. And this is something that would need to be probed in your after action review. If I'm the salesperson and I said, "When do you need to get this done?" And the answer is ASAP, right away, you can't proceed on that basis. You need to ask the why question. Okay, why right away? Well, because it's something I've wanted to do for a while. Okay, well, when's right away? Well, next 30 days. What if we don't get it in the next 30 days? Well, 60's fine. I'd prefer 30. This is getting into this murky area here where I start to get suspicious because I think this might be a chronic contemplator.

BLAIR: It's great that you have somebody who has some urgency, but you want to look for the reason why there's some urgency. So was there a triggering event in the past? But really, you want somebody who's looked forward into the date and said, "Okay, we're gonna start on this date or we need to be in the marketplace by this date and here are the more valid reasons why." A great one would be we've got a board meeting or a trade show. Those are rock solid events.

DAVID: Drop dead dates. If we miss it we're-

BLAIR: Yeah. And then you know there's intent around that. So this idea of ASAP, that's the same as never. So if you get ASAP, you need to unpack that, you need to explore it, you can't just assume that ASAP means there's actually intent.

DAVID: You know what I love about this is that you're not focusing here on what you say. You're focusing really on the questions you ask so that you can elicit the right information. And as you're going through this debrief, you may pause and say, "You know what? At that point, this is the question you ask. This is the question you could've asked and it might have sorted this out from a real opportunity and not a real opportunity." So it's more about asking questions. That's such an interesting thing to think about. Right? See, I'm asking a question right now.

BLAIR: Yeah. I agree. When I think back to my consulting days and how many times I had the ... I'd get a phone call from a client and then I draw this little grid in my call log and start asking questions. Okay, what was the need? Who are the decision makers? I go through all this and just debrief with them. And then your spidey sense, you're not getting all the information. And you're not emotionally involved. But it's amazing what you can pick up. The assumptions just kind of jump out at you. And then the second area we're gonna talk about after budget of where you feel uncomfortable, that's probably even more important.

DAVID: Yeah. Okay, so what assumptions did I make? First one was need, the second was authority around decision making, the third, which we just talked about is time frame> and the fourth, the final one of these four, is budget. Let's talk about that and why everyone get's tripped up here. I get a lot of questions from my clients around this and I never really know what to say because I don't do sales training like you do. So why do we get tripped up on budget?

BLAIR: Well, first of all, it's the topic of money. And there's a certain amount of stress around the topic of money, as we've talked about before, or the avoiding talking about money. And then there's the negotiating that happens. And clients kinda negotiate on the other stuff too. They won't give you all of the information but it's really on budget where the negotiating starts. I was taught that the first budget question is are funds allocated? Yes or no? I'm not asking for the budget. Have you allocated funds for this project, yes or no?

DAVID: Because theoretically, it's easier for them to answer than what's the budget, right?

BLAIR: Yeah. And just like the time frame question is about is this person interested or have they formed intent? And then the budget question takes somebody who has formed intent. Because if they're just interested, they almost certainly have not allocated funds. It's not universal, but it almost certainly have not allocated funds. But if somebody has intent, I've decided I'm going to do this, they anchored their change in behavior to an event in the future, the very next thing they do is they start applying resources to their situation. And that's usually in the form of people and budgets.

BLAIR: So if somebody says, "Yeah, we need to do it by this event and I have allocated funds," this is a late stage opportunity that's eminently closable. Now it's closable if there's intent but funds haven't been allocated. And where some salespeople mess up is if you ask the question are funds allocated and the client responds with, "No, we don't know what to spend on this. You're the expert. We're hoping you could tell us." I wish I had a dollar for everybody who told me they were frustrated by that. Oh, they're trying to negotiate with me, oh. They shouldn't view it that way. It's a great opportunity. All it really means is yeah they've progressed this far. They formed intent, but they haven't taken the very next step, which is to allocate funds. And they're asking for your help in allocating funds. Why would you be frustrated by that? They're frustrated by it because you want the client to tell you what the budget is.

DAVID: So that's not a problem?

BLAIR: No, it's not a problem at all. I would actually prefer to be in a situation where there is intent and funds are not allocated. But when funds are allocated, the assumption is that they're not enough funds. You want to sell a solution that costs more. When funds are allocated, that's a sign that these people are ready to go. This is eminently closable.

DAVID: Yeah. If funds are allocated, there is a budget, even if they won't tell you what it is. Is that a safe assumption?

BLAIR: Yeah, okay. So let's say I'm playing the salesperson. Are funds allocated? Yeah. Yeah. We have allocated funds. Okay, great. Do you mind telling me how much? I'd rather not share that with you. As somebody who loves to role play stuff, I would just love being cheeky. Okay, I'm sorry. We're having a conversation. But you hiring us to potentially help you achieve whatever the benefits are that you uncovered and need. You've allocated funds for this. We're gonna need to work together closely on this if we are in fact the firm that you decide to work with on this. But you won't tell me how much you're going to spend.

DAVID: And that's where there's a long pause, right? And you're gonna see who says something first.

BLAIR: At some point, we're going to have to trust each other. And we're going to have to have a conversation about money, like adults, right?

DAVID: Right.

BLAIR: So my suggestion is we just begin now. Is there any reason why you feel like ... Well, I want to hear what your price is. Okay. Well, I can come in with a price, a range of prices, et cetera. And then you could say that's too high. Here's my guarantee. When it comes to giving you prices, I'll give you a range of options. And some of them will be within your budget. And some of them may exceed your budget. But to give me a reference point, please tell me what you've allocated in the way of funds for this. The idea that somebody's allocated funds and won't tell, it's either you're not gonna win this business because they're just kind of going along and you're the third bid, they're trying to protect an advantage for somebody else, or more likely you're just dealing with a junior level decision maker who needs to be schooled on how real business conversations should be had. There should be no animosity or anything. But I'm fond of kind of just stripping away all the pretense and exposing the ridiculousness of the point that yeah we have a budget, but I'm not gonna tell you what it is. That's just absurd.

DAVID: Yeah. And you're good at that. You're much better at that than I would be because I wouldn't view it as a game. I would view it as sort of wasting my time. I like how you phrase this.

DAVID: Okay. So those are the four assumptions that you need to think about. Let's talk about where you felt uncomfortable. So this is the second big question when you're doing an after action review, to use military phrase. Where did I feel uncomfortable? So talk to me about that. And why are you looking for the ... It's not where did the client feel uncomfortable. It's where you, the salesperson, felt uncomfortable, right?

BLAIR: Yeah. If you only had a few minutes to do a debrief on a call, I would actually start with this, where did you feel uncomfortable?

DAVID: Yeah.

BLAIR: Usually you're uncomfortable because something isn't being said.

DAVID: Something isn't being said. Like you're not saying it or-

BLAIR: Something isn't being said. Yeah. Oh, okay. There's an elephant in the room and we're not talking about it.

DAVID: Yeah. Which we've done a podcast about, right? The say what you think.

BLAIR: Say what you're thinking, yeah.

DAVID: Yeah, exactly.

BLAIR: So the similar principle is to lean into discomfort and light up the dark places. So if you're feeling uncomfortable, you want to train ... This takes a little bit of practice. But you want to train yourself to go to where you're uncomfortable. You start to suspect that the client maybe isn't going to be able to afford you. So you would say, "Hey, before we get too far ..." You might even say, "I'm not sure how to say this. But I'm a little bit concerned that we typically work with companies who spend between X and Y and I'm just a little concerned about whether or not you guys would be in that bandwidth." So that would be a way to kind of bring up price if you're worried about price. Or you might get a sense that this person is really looking for a vendor type provider where it's really about responsiveness and turn around time and you really feel your business is built around the depth of your expertise and maybe customer service. It's there. It's good enough. But it's not your selling point. And this person might value that more. You might just bring that up.

BLAIR: One of our key principles is you should view yourself as in a race with the client to object. If there's an objection in the room, like the other metaphor is the elephant in the room. But it's a potential objection. It's a reason why you might not do business together. You want to be the person to put that on the table because the dynamics of objections are such that when one person brings it up, it's incumbant on the other person to address it. And it really doesn't matter which person or which party in the sale. Many salespeople were conditioned to just avoid these things that we see as potential objections. Hope they don't come up. And then when they do come up, the client says, "Oh, we should talk about price. Or we should talk about the fact that you've never done this before." Usually late in the sale, you've allocated all these resources, you've got it to the sunk cost bias is kicking in, you're trying to situate everything that you can to save it.

DAVID: And you're on your heels. You're responding defensive. Yeah.

BLAIR: Yeah. Now you're on the defensive. So why not just early on as soon as you sense it ... A great example would be okay, I'm really enthusiastic about this based on what you've said about the project so far. It's a little bit different for us. I can see how our experience translates to this. But I want to be completely above board. You need to know, we've never done this type of work before.

DAVID: Oh, yeah.

BLAIR: And then I just stop and say nothing, right? Just listen to the pause. We've never done this type of work before. And wait for the client to feel that space.

DAVID: Even that second and a half right there when you waited, I felt uncomfortable.

BLAIR: Right? So the client might say, "Oh, well, that's gonna be a deal killer on our end." Well if it is, you want to find out early, right? You don't want to find out when you're standing there with your 50 page PowerPoint presentation and you get to the last page and oh, yeah, one more question. Thanks for flying out here. We have one more question. Have you ever done this before? No, but excuse, excuse, excuse. It's gonna be okay.

DAVID: Yeah. You've wasted all this time. Spent an all nighter.

BLAIR: Yeah. And you build all kinds of credibility by leaning into that objection early. You can preface it by saying, "Really excited about it. We've got work that translates. But you need to know we've never done this before." Then pause. Don't say, "But it's gonna be okay." Let the client voice his or her concerns or say, "Well, it looks like you've done this other stuff. I think it translates. I'm okay with it." So you build credibility. You remove this thing that might kill the deal later on. So this idea of where did you feel uncomfortable. Did you address that discomfort or was it still there after the meeting? Right? And what you want to condition yourself and your people to do is when they start to feel uncomfortable about something, lean into this discomfort. Even if it's the way the client is treating it. They're really treating you like a vendor, you want to lean into that sucker. And we could role play that a little bit.

DAVID: So this points out the fact that it's not just about what you're saying. But it's your listening skills. Your ability to read between the lines to recognize certain tones of voice and so on. And as you were describing all of this, I as thinking about how this isn't just useful for new business settings, but for account service too. You might even want to include them, right? In some of the conversation ... Some of the debriefing conversations because these account people are having these sorts of conversations all the time. More frequently with somebody that does come aboard as a client.

BLAIR: Yeah. That's a really great point. And it makes me think about that in our training program, with every new term that starts and one just started this week, as we're preparing for the term, we're trying to find more and better ways to disseminate the thinking to others in the firm. Because for many years as a consultant, I would advise the salespeople to act a certain way. And then the account people are acting in an entirely different way.

DAVID: Right. Yeah. Working against everything that you've built up from a positioning standpoint, right.

BLAIR: Yeah. And all of these skills that work in new business development or in sales, they're all applicable in many of the aspects of account service. And some account people are more about server responder types. And the more senior people are really about leading the accounts. And those people in particular, those who are in charged with kind of taking the account into the new direction to the benefit of both the client and the firm, all of these principles would apply to them as well.

DAVID: Yeah. Well this has been really, really good. So just finishing up kind of an overview of this again, there's two key review questions you go through. The first is what assumptions did I make? Four that you talk about there. The need, the authority/decision maker element, time frame, and budget. And then the second one is where did I feel uncomfortable? You identify those points and then talk about why you felt uncomfortable and what you might have done to address that issue sooner. This is really interesting, Blair. Thank you very much.

BLAIR: Yeah, my pleasure, David. I enjoyed it.

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Collaborating with Competitors

Collaborating with Competitors

David and Blair compare each other's competitiveness, and then offer some specific ways principals can actually collaborate with their competitors as a part of building beneficial business relationships.   TRANSCRIPT BLAIR: David, today we're going to talk about how to crush your competition, is that right? DAVID: Instantly I got very excited about the concept, that's really not what we're going to talk about, but I love that idea. Oh my God, I'm just too competitive, but that's actually the opposite of what we're going to talk about I think, unless you want to switch it at the last minute. BLAIR: No, I was with a bunch of guys the other night, and had this little men's night retreat thing, and maybe more than half of them were entrepreneurs. One guy was winding down a business, and he was saying, "I'm not sure if I'm competitive enough to be in business." I didn't say anything, but I thought, I suppose that's vital for you to be competitive in your nature to succeed in business, would you agree with that? DAVID: Yes, I would, but there's something wrapped around competitiveness that is just as important to me, and that's risk-taking. BLAIR: Yeah. DAVID: It does seem like the two of those are related, that's why I quit doing a few things outside of work, because I realized I was not as competitive as some of the young fools that were willing to sacrifice their body, and I wasn't. It's not that my body is so precious, it shouldn't be sacrificed, it was more I was allergic to the pain. Yeah, there's something about competitiveness and risk-taking yeah, for sure. I'm competitive, do you think of yourself as competitive? BLAIR: I've measured my competitiveness and your competitiveness, and you're more competitive than I am. I'm as competitive as the average person, but the makeup of that competitiveness is a little bit skewed. You can break down competitiveness into different forms, so I think of myself as average competitiveness. DAVID: Okay, this is more about how do we tame or tamp down some of our competitiveness for our advantage, and for the advantage of the world really. BLAIR: You really want to talk about this idea of collaborating with your competitors, is that correct? DAVID: Right, yeah, and it's something I've learned in my own business life, but I've also tried to coach my clients to do it as well. It's been really interesting, it's a concept that strikes us like, did he really just say you should be more collaborative with your competitors, or did I mishear him? No, that's really what I mean. BLAIR: Okay, so we think of being in business just like my friend said the other night, we think of it as business is highly competitive, and we need to be cutthroat, and we need to always have an eye on our competition. We're trying to best them, I'm fond of saying that positioning is an act of relativity. You position relative to your competition, and in endeavoring to position your firm against your competition, you're trying to kill them. BLAIR: Now that's an overstatement, but that's the prevailing view, right? The competitors are there, people that ... It's your job to beat, it's your job to win against them, and you want to fly in the face of that a little bit, so where did this idea come from? DAVID: Well it's been rooted really in 20 plus years. I did something a little crazy back in the late 90s. I wanted to start an event, and that was obvious to me, I wanted to start an event. Okay, so what kind of an event would it be? Well it needs to be an event that's going to attract a lot of people. How do we do that? Well, the content has to be fantastic, it's like okay, then I just stopped in my tracks, because I'm thinking, well if the content's going to be great, then I've got to invite a lot of my competitors there. DAVID: We don't see eye to eye on everything, but I need to have them there, because they're very smart. People are going to come and want to hear from them as well, like what kind of a stupid conference would it be where I'm the only one speaking? That's not a conference, that's like your own personal platform. I was faced with a decision, do I really want to give my competitors a platform? DAVID: I was nervous about it, other people were a lot more nervous about it than I was, they thought I was crazy to be doing that. I thought, this is a worthwhile experiment, and maybe there's some value in being the person who organizes the conference, and does the programming for it. There turned out to be that value, but it was a wonderful experience. It opened up my eyes entirely to the fact that I don't have to make somebody else lose in order for me to win. DAVID: That I can let my guard down, and it actually translated into the way I run events now. People come to an event for the first time, and they're surprised that within about an hour, an hour and a half of the start of the event, people are starting to share stuff that they would not have thought they'd see themselves sharing at the beginning. They're much more transparent about it, and it's just sort of that style that I like to have, it fits with this notion of competitors. DAVID: Recently what struck me, and then I'll shut up for a minute, because I know I'm taking a long time to answer your question. I was listening to the Dan Patrick daily talk radio sports show, and he was talking about interviewing Kobe Bryant one time. They were talking about how do you get yourself up for a game that doesn't really matter? In other words, maybe you're out of the playoffs already, or you know you're going to beat this team, because they're not good. DAVID: What Kobe Bryant said, was at the end of the game, I want my competitor to question why they even got into the sports game. I want them to question why they even became a basketball player, right? I thought, well that's kind of funny, but it's really not the kind of spirit I want as a collaborator. BLAIR: Even when he's playing in a game that they're almost certain to win in, he's still thinking about crushing the spirit of his competitors. DAVID: Right, yeah, what's the point of that? BLAIR: Do you still have a page on your website that lists your competitors? DAVID: I do, right? I do. BLAIR: Am I on there? DAVID: I don't know, I know you don't want to be, so let's just say you're not. BLAIR: Yeah, I think you had me on there, and I called you out, I said, get me off that list. DAVID: Right. BLAIR: I don't know why that is, okay, so you conceived of this idea, this event, and you had a partner in this event, can we name the event? DAVID: Yeah, it's MYOB, Mind Your Own Business. BLAIR: Yeah. DAVID: The how people, were the financial partners and the marketing partners, and I did the programming. BLAIR: That's where you and I first met in 2003. I reached out to you when I started my business somewhere in 2002, and you invited me to speak at this thing. DAVID: Yeah, and look at how much good has come from that, right? BLAIR: Yeah. DAVID: You and I have become friends, we do a podcast together, we share a lot of clients. Here's the biggest thing, I learned so much by having you there. I mean the very first time I heard you speak, I learned so much. It made me such a better advisor, and the same could be said of the other folks, not everybody, but most of the other folks that I invited. It's like, oh wow, it made me a much better advisor by listening to them in that kind of a setting. BLAIR: Let's walk through how somebody can, once they get their head around this idea, how they can put it into practice. First, I can imagine what the objections are, right? When you're talking to somebody about this idea of be more open to your competitors and collaborative with them, what's the first thing that comes up objection wise? DAVID: Well it comes up a lot too, and it's like, "Oh, that's a good idea, but I can't put that on my website, because what if my competitor's see it?" It may be something like our new focus, that's usually not as big an issue, but things like client criteria, or some unique way we have of going about solving problems for clients, or a case study, or something like that. They envision these competitors in the wee hours of the morning sneaking onto their website and furiously copping things down and grabbing screenshots, and then reinventing their own firm, as if they're really doing that. DAVID: That's the objection, I don't want my competitors to see that. I don't want them to copy me. Do you hear that, or do you see it in other ways? I'm curious if it's just my clients. BLAIR: I'm not sure if I hear it a lot, but I sense it a lot, and I've experienced it myself too. My own experience has been, if you're really carving out a path of leadership in something, it means you're constantly, by the reinventing your business, or coming up with new IP, with new ideas, and by the time somebody's adopted something that you've ... Let's call it stolen, stolen something that you've put on your website and made it their own, you should be somewhere else, right? You should be off into the distance. DAVID: Right, and that's part of your practice, part of my practice, part of what we urge clients to do is to reinvent themselves frequently every couple of years maybe. While this may work beautifully for you now, it's not going to be the thing that you're doing down the road, reinventing. Let's talk about the whole positioning thing, how many competitors does Win Without Pitching have? BLAIR: It really depends on how you frame the question. If you look at sales training for creative professionals, I don't actually know of any other organization that frames their value proposition, the discipline in the market, the combination of discipline in the market that way. That would be ridiculous for me to say there's no direct competitor, so that's at the very narrowest, who else says we just do sales training for creative professionals? DAVID: Right. BLAIR: Our real competition is any new business consultant to the creative professions. DAVID: Right. BLAIR: Anybody who's selling sales training. Most sales trainers aren't specific to a market, so anybody in the sales training business, any new business consultant. DAVID: If somebody popped up, let's say you just heard through a client of yours or something, and they said, "Hey, have you seen [inaudible 00:09:14], it looks a lot like yours?" Pretend that you have this conversation with them, and you look at the website. It is the same positioning, sales training for creative professionals, or creative entrepreneurs, what would your reaction be? BLAIR: My reaction would be, I would gird myself for a fight in the most positive sort of way. I love a challenge, if somebody was using that same language, I would just steel myself and whip my team into a frenzy, and run out into the battlefield. DAVID: I'm picturing this movie scene, yelling to this guy. BLAIR: Yeah, Braveheart. DAVID: Right. BLAIR: Somebody would have to be using very specific language, very specific to me. One of the things that I've seen over the last few years, is when I started my business back in 2002, when I was a new business consultant, there were very few new business consultants. Whoever was out there, the Internet was still a relatively new thing, right? Web browsers were about seven or eight years old in 2002. BLAIR: If there was a lot of competitors out there, I wasn't aware of them, I was really aware of two or three. Nowadays there's rarely a week or a two week period that goes by where I'm not made aware of a new business consultant. I made this conscious decision a couple of years ago to just quit thinking about them as competitors, and just to think about them as my future distribution network. BLAIR: I recently put out a call on LinkedIn saying I want to forge a closer relationship with the world's best new business consultants. I know I met a lot of consultants out there who say, "I give your book, the Win Without Pitching Manifesto to all of my clients." What I said in this post on LinkedIn, I had about 30 inquiries from it, is if you're already preaching the principles, and if you're already teaching the Win Without Pitching way, and you're interested in formalizing the relationship, then reach out to me. BLAIR: I had to see somebody else doing that, and somebody else talk about the benefit of it just the way that you're doing it now. DAVID: Yeah. BLAIR: For me to just have this switch in my mind. You've been very good at this, and you've been a very good role model for me in this, in being a generous competitor, and it hasn't been in my nature. I'm the person who loves a fight, so something has shifted in me in the last couple of years, and I look around at the people I know in business, and some people that you and I both compete with. They are such open, generous, sharing people, even though we are fairly direct competitors. DAVID: Right. BLAIR: I've just decided that these are going to be my role models in that front too. Now, I'm mellowing in my old age or something, because something's definitely changed. DAVID: Yeah, it is really interesting to see. I'm doing an event shortly, and I've invited ... You'll be speaking there, it's really important to me that you speak there to address the whole sales training process. I'm just unqualified to even speak to it, but I feel like the people coming need to hear that. Then, I think four of my competitors will be there. They won't have a platform, but I will introduce them, they're coming for free. DAVID: I invited them, and I plan to put in the work. We're going to split up into groups, and we're going to try to apply these positioning principles to the individual firms. These competitors know what they're doing, and so the evil side of somebody might hear that and say, "Well, wouldn't someone just hire one of these." It's like, well that's fine, because in my mind feeling like you have all these competitors is really misunderstanding the fact that it's not just about what you do, but it's about how you do it. DAVID: I have a very specific style, and whenever I try to cross the line and be somebody that I'm not to a client, like more of a coach or something like that, I am doing a disservice to them, and I'm doing a disservice to me. I find it really wonderful to have these other folks who are very good at what they do, who have a more appropriate style for a certain client. When I think about living in a world where I couldn't recommend other options for my clients, it's a little bit sadder to me, because I do want my clients to get help, even if it's not with me. DAVID: Now what's interesting though, is we have different approaches to this when we're not as busy. BLAIR: Yeah. DAVID: We tend to be a little bit less generous when our businesses aren't run well, when we don't have a steady stream of opportunity. That's just another argument of 100 arguments to run your firm well, so that you're not paralyzed by not enough work, or thinner margins, or something like that.   BLAIR: I was going to play devils advocate here a little bit, and push back and say, well it's easy for you to be magnanimous this way, you're the worldwide leader in your field. You've got all the work you want, I think most people from the outside looking in would see that, so it's easy for you to just say, "Well there's plenty for everyone." If you're running an independent creative firm, you've got a dozen people, you're not seen as meaningfully different, do you think the principle still applies? DAVID: No, I don't, and I think the solution there is to have a positioning where it's so much clearer to you and to your prospects where you're a perfect fit. If you haven't nailed that positioning equation yet for your firm, then I think this is a very dangerous thing to do, right? Now you could still be generous in some other ways, like you could be generous in sharing contractors with other agencies, or even some employees. In terms of clients, I think that would be a dangerous thing to do, if you haven't ... DAVID: Well, a couple of things, not just positioning, but also having this lead generation process in place. You and I have talked quite a bit about this, how we have a simplified plan that's driven by discipline, so if you don't have the positioning and lead generation in place, then it's a pretty dangerous thing to be this magnanimous. The way to fix that is not to be selfish, the way to fix this is to fix your positioning and lead generation. BLAIR: Do you find that your generosity towards your competitors is returned? Are you referred business or other similar invitations from these competitors? DAVID: In some cases I am for sure. I think about Tim Williams for instance who I think does really good work. I've sent work his way, he's sent work my way for sure. I think about Carl Sachs, I think about the folks at Newfangled. I think about Philip at the Consulting Pipeline podcast. I think about Drew McClellan, I hate mentioning names, because there's going to be a bunch of names I've left off, but in general yes, absolutely. DAVID: Even at the beginning where they're taken aback by the generosity, they'll soften up over a few years, and discover that it's real. I'm really trying to help them, I'm not trying to hurt them. That started years ago, like you write a new book, or you have a new program, tell all your competitors about it in a gracious, respectful way. Hey, this is where I'm headed, just want to let you know, and oh by the way, here's a copy of the book, hope you're doing well. DAVID: You see an article that's really helpful that would benefit them, you send it to them. I tell you, a big one is speaking engagements. BLAIR: Yeah. DAVID: If I've been on the platform somewhere, and I talk with the program person, I say, "Listen, this was fantastic, I loved this event. I appreciate you inviting me, do you want a couple of suggestions for people who are also would be a really good fit for this?" That's a perfect opportunity to extend that graciousness to one of your competitors. I find that you're not hurting yourself in any way, you're simply helping everybody in the process. DAVID: I've found that to be very effective, and I've had a lot of my competitors do the same for me, where they've introduced me to a speaking opportunity, and it's been very, very much appreciated. BLAIR: A guy I know who does over a million dollars a year in speaking fees said to me, the number one lead source for speaking engagements is other speakers, right? They get approached and say, "Well, I can't do it, but you might want to think of this other person." He said it's important for you to cultivate relationships with these other speakers, and that means you start referring speaking opportunities to them. DAVID: That's interesting. BLAIR: Two weeks later I was invited to speak in Dubai when I was in another part of the world, and I referred to my new friend. DAVID: Yeah, because you didn't want that long travel, yeah, absolutely. BLAIR: Let's talk about some specific ways agency principals can collaborate with their competitors. I think I've got a list here of some things that you've identified. At the top of the list you've got learn how to run your firm from each other. Do you want to unpack ... Oh, I just said the word unpack, do you want to peal that apart? DAVID: That even sounds more pretentious than unpack. BLAIR: Like an orange. DAVID: Let's just say unpack, okay? BLAIR: Yeah. DAVID: Yeah, what's the possible benefit in not helping another principal run their firm well? Hoping that they'll fail? Well, that seems pretty evil, right? The one area where it seems like there's the most benefit for everybody, is to learn how to run your business well. You've learned some principles about key metrics you want to look at, or how to hire the right person, or how to run a meeting better, or how to have the best relationship with your bank, or there's 100 things we could list there. DAVID: Those are the kinds of things that I would put at the top the list, because nobody enters this field with the business management training that would really benefit them. They're all starting from some other skill path, not a role path, and so they come into the business, and they have to learn everything either from somebody that they worked for, and often that's the best place to learn it. DAVID: A great example of a principal that you worked for before you started off on your own, or they learn it from maybe an advisor, like a paid advisor, or maybe they learn it from another principal. That would be the first area I would suggest collaboration, it could be informal or formal. I find that most principals have three or four people that they're friendly with, they can just shoot them an email, or get on the phone and say, "Hey, I'm facing this noncompete situation, what have you learned? Can you introduce me to a lawyer?" Something like that. BLAIR: Oh, that's great, including on here help find good employees. I was thinking about there's an agency principal in Australia you and I both know him. I've done a bunch of work with him. He's told me some stories of when he's had to fire people, they don't say fire in Australia or UK, they sack them, which always sounds extra harsh to us in North America. He's told me stories of he'd bring somebody in who isn't working out, and says, "You're not working out, I'm letting you go, but I think you've got great skills in these other areas, so I've lined up two interviews for you today." DAVID: Wow. BLAIR: Yeah, so he's ruthless when it comes to correcting hiring decisions, but he's very kind in how he goes about it, and he recognizes that everybody's got strengths, and he's got good relationships with his competitors. He's very clear about why he's letting that person go, and why he thinks his competitors should think about bringing that person on, and usually in a different role. DAVID: Right, yeah I think that's great, like if it's for the right reasons, there could be something about the style of this firm that wouldn't be true of another firm. It's not like they're a bad person, they're just not a good fit for this particular role. BLAIR: Is there a line that there's the danger of crossing? The first word I wrote down when you sent me notes on this was collusion. DAVID: Yeah. BLAIR: At some point can you get too close to your competitors? Does it cause some sort of problem, or the perception of problems maybe among clients, or maybe even regulators? DAVID: Yeah, well in the US that would fall under the jurisdiction of the FTC, Federal Trade Commission. Where collusion is very clear, and you can get your hand slapped pretty quickly would be around pricing. BLAIR: Yeah. DAVID: Not so much which opportunities to pursue, although you could get in trouble there, like hey, if I don't pursue this one, can you not pursue that one, that would be collusion. The main area would be on pricing, like how about what's your price on this? There have been some specific lawsuits, the handbook of pricing and ethical guidelines was one example that had to get rewritten, because of a lawsuit as I understand it. DAVID: That strikes me as evil, and I don't think we're talking about that so much. It's more like here's an example, so let's say you're going to respond to an RFP, okay? I know, don't shriek on me here Blair. You're going to respond to an RFP, and you know that another agency has been through an RFP process with them. You might just call them up and say, "Hey, what was that like? Is this even worth it?" Most of the time it's not going to be worth it, but that would not be collusion, that would just be simply sharing public information. BLAIR: I hadn't heard the story around pricing, I was doing a talk on pricing about 18 months ago to an industry group slightly tangential to the creative professions. There was a lawyer in the room, and he kept warning about collusion, he did not like the idea that the competitors were in the same room talking about pricing. I thought he was being ridiculous. DAVID: I think he was being ridiculous, where it can be collusion, is if we're talking about a specific instance. It's not about for instance, the labor law allows you to band together against a common enemy so to speak, that's not collusion. Collusion would be a specific instance related to pricing usually. BLAIR: Gotcha, all right, so let's say somebody's listening to this, and they're warming up to the idea of being more collaborative with their competitors, but they don't currently have relationships with those competitors. How do they go about it? Where do they find these people? Maybe they're so highly specialized, or poorly specialized, they're just not sure who their competitors are, how do you go about it? DAVID: Yeah, if you're poorly positioned, most of your competitors are the ones in your locale geographically. You know those, because they're there, and you share employees, and so on. If you're well-positioned, your competitors are more known to you, even though they're not close to you geographically. These are the names that keep coming up when you are competing for work and so on. DAVID: That would be one way to identify them, obviously Google's our friend here. Another way to identify them, is going to trade conferences. Trade conferences are almost always vertical, or they could be more demographic oriented conferences, horizontal conferences, where you keep seeing the same people there, not so much exhibiting, but you just see them there, they're speaking and so on. DAVID: You notice that these are the folks whose articles are appearing in the same places that yours are, so just connecting with them through your contacts, within a particular focus would be a good way to connect with them. Another might be a common mentor, I get this question a lot, like do you know of somebody that's doing this that I could talk with and so on? I don't connect people who aren't clients of mine, but if they are clients of mine, then I'll try to find somebody to connect them with. DAVID: I actually put round tables together, which are specific attempts to do this, that's not really the subject of this podcast, but that's an example of what a paid advisor might do. Sometimes a common mentor, so like if you're getting advice from an older woman or gentleman in your town who's coaching you on running a good creative business, because they've been in that field, and they've slowed down a little bit, they usually are going to know somebody else that would be a good fit for you. DAVID: I am talking about cooperating with folks who are definitely otherwise competitors of yours. I'm not talking about people that you might meet in a YEO, or YO kind of a context, I'm talking about people that you'd compete with normally. BLAIR: Okay, are there instances where this can go wrong? Obviously, I wouldn't ask you to name names, but I'm sure there has to be situations where you started being magnanimous towards a competitor, and then at some point realized this is a one-way relationship where this person is taking and not giving, and your idea about them ended up changing. DAVID: For sure, yeah, I can think of an attorney actually in New York that I was referring lots of work too, and it turned out that not only did they never share generously, but they kept asking, kept asking, and it became annoying. I just basically shut them down, they still do good work, so I haven't done anything to hurt them at all. If somebody is actually out to hurt me, then we come into the Kobe Bryant crush them phase, which is actually the evil side of this, and it's kind of fun. DAVID: You have to do that once or twice a year, right? Otherwise, I was just wondering if people are still listening at this point. Otherwise, it just doesn't happen, because who are the people that are going to hear the worst things about me as an advisor? It's going to be my competitors, right? If my competitors hear about me, but their experience in working with me is not at all matching, they're going to pause the conversation and say, even just to themselves, you must not be a good client, because that's not how I've experienced him. There's so many advantages here to make this work well. BLAIR: Yeah, it strikes me as this is going sound a bit corny, it's a bit like love though, right? The more you give, the more you get, and the more open you are, and more gracious you are with your competitors, the more likely you are to get back. Even if it's not a full reciprocation, there's still that feeling of you helping others, of yourself worth, etc., it's got to escalate. DAVID: Yeah, for sure, and there are many times when somebody does great work, and you've sent them lots of work, but they're not sending you work. That's okay, because they might be at a different place on the referral chain. In other words, by the time they hear of a client, they're past their need for you, whatever you happen to do along that chain. DAVID: It can't be a tit-for-tat thing, it's really just about surrounding yourself with people who are generous in life in many ways. I find that, that's a very satisfying experience, almost regardless of the outcome. BLAIR: Well, you've convinced me, I'm going to start thinking about maybe referring a piece of business to you. DAVID: Yeah, it's about damn time honestly. BLAIR: Thanks David, this has been great. DAVID: Bye Blair.

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