The Visionary VA Podcast27 Helmi 2025

Managing Overwhelm as a VA: How to Recognise and Reset

Overwhelm can creep in before you even realise it. In this episode, I share how to spot the early signs, practical strategies to stop it in its tracks and mindset shifts to help you take control before stress takes over.
Every VA experiences overwhelm at some point - whether it’s juggling multiple clients, trying to grow your business, or simply keeping up with everything life throws your way. The problem is, overwhelm doesn’t always hit suddenly. It builds up over time, and before you know it, you’re feeling stuck, exhausted and unsure where to start.

In this episode, I’ll help you recognise the early warning signs of overwhelm, share practical steps to regain control and talk about why looking after your energy is just as important as managing your workload. From brain-dumping and prioritising ruthlessly to shifting your mindset and setting boundaries, these strategies will help you manage challenges without getting stuck in a cycle of stress.

Key Takeaways:

Recognising the early signs of overwhelm allows you to take action before it escalates.

Practical strategies like brain-dumping, prioritisation and energy check-ins help you regain control.

Shifting your mindset and setting boundaries are key to preventing overwhelm in the long term.

It’s not about doing more - it’s about doing what matters most. Overwhelm doesn’t mean you’re failing; it just means you care. The key is learning how to reset before it takes over.
Take five minutes after this episode to brain dump everything on your mind. Then, highlight the one thing you’ll focus on next - and take that first step. Small, intentional actions will help you break free from the cycle of overwhelm.

Get our Free mini course on Creating Solid Business Foundations.⁠

⁠Hiring Associates free guide.⁠

⁠Find us on our website. ⁠

Tämä jakso on lisätty Podme-palveluun avoimen RSS-syötteen kautta eikä se ole Podmen omaa tuotantoa. Siksi jakso saattaa sisältää mainontaa.

Jaksot(78)

Insights from the 2026 UK Virtual Assistant Survey: Rates, Challenges and AI

Over 700 respondents filled in this year’s UK Virtual Assistant Survey, and the insights are very interesting. Hourly rates are stabilising, networking and word of mouth are key, VAs are outsourcing f...

8 Loka 49min

From Redundancy to Irreplaceable: Martha Kilner on Embracing AI and Operational Thinking

How do you go from 19 years as a primary school teacher, through two redundancies, to fully booked as a VA within six weeks? This week I am joined by Any Other Business founder, Martha Kilner, who sha...

24 Syys 26min

Have You Built a VA Business, or Just Given Yourself a Job?

From the outside your VA business looks like it’s doing really well. You have good clients, decent money and a jam- packed calendar. How could there possibly be a problem? Well, the issue is there’s a...

10 Syys 15min

Introducing All Stars: Your Secret VA Business Growth Tool

Why did you start your virtual assistant business? No, I mean the real reason. What was the life you were trying to create? Was it more freedom, flexibility, financial independence, or more time with ...

27 Elo 14min

How to be Successful? Aim to Build a Sustainable and Boring VA Business

Would you be upset and offended if someone described your business as boring? I've spent eight years running my business, and have come to a very different conclusion: one of the biggest signs of a he...

13 Elo 7min

8 Biggest Lessons from 8 Years Running (and Growing) a VA Business

Eight years ago, I was sitting at my shiny new desk with a laptop, a huge amount of determination, and a VA business called Virtually Priceless - and if I'm honest, I had no idea if it would work.I st...

30 Heinä 11min

7 Steps for Excellent Client Experience (Making Them Never Want to Leave)

What if the easiest way to grow your business isn't finding more clients, it's keeping and developing the ones you've already got?"Clients don't stay with us simply because we're good at the work. The...

16 Heinä 8min

Importance of Boundaries as a VA: Hidden Cost of Being Too Helpful

Ever said yes to something and then immediately regretted it? Maybe you squeezed in one more five-minute task, worked later than planned, or took something on that was actually out of scope, because y...

2 Heinä 6min