The Visionary VA Podcast31 Heinä 2025

How I Plan My Week as a VA Agency Owner: Real-Life Leadership Planning That Works

Feeling less overwhelmed isn’t about doing more but planning better. Find out exactly how I plan my week as a VA agency owner and how you can too.

“Planning is leadership. It’s how you ensure you are spending your time on the right things, not just the loudest things.”

From juggling client calls and content creation to team check-ins and business development, this is the real-life planning approach that helps me stay (mostly!) sane and intentional with my time.

You’ll hear how I theme my days, the tools I use, and why weekly planning isn’t about perfection but about creating clarity. Whether you're a solo VA or running a growing team, this episode will help you take back control of your calendar.

Key takeaways:

Forget the endless to-do list. Focus on just three things that will move your business forward and then plan your week around them.

From VP Mondays to ViVA Fridays, assigning themes helps batch tasks and protect your brainpower for what matters.

Block time for deep work, honour personal commitments, and outsource the admin. Your calendar should reflect your role, not just your inbox.

Take 30 minutes this week to get your plan out of your head and into a system, a notebook, ClickUp, Google Calendar, whatever works. Know your top 3 priorities, structure your week around them, and create space for what really matters.

You’ve got this.

Resources:

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Get our free mini course on Creating Solid Business Foundations ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Hiring Associates free guide⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Free monthly metrics tracker download⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Visit the website

Tämä jakso on lisätty Podme-palveluun avoimen RSS-syötteen kautta eikä se ole Podmen omaa tuotantoa. Siksi jakso saattaa sisältää mainontaa.

Jaksot(78)

Insights from the 2026 UK Virtual Assistant Survey: Rates, Challenges and AI

Over 700 respondents filled in this year’s UK Virtual Assistant Survey, and the insights are very interesting. Hourly rates are stabilising, networking and word of mouth are key, VAs are outsourcing f...

8 Loka 49min

From Redundancy to Irreplaceable: Martha Kilner on Embracing AI and Operational Thinking

How do you go from 19 years as a primary school teacher, through two redundancies, to fully booked as a VA within six weeks? This week I am joined by Any Other Business founder, Martha Kilner, who sha...

24 Syys 26min

Have You Built a VA Business, or Just Given Yourself a Job?

From the outside your VA business looks like it’s doing really well. You have good clients, decent money and a jam- packed calendar. How could there possibly be a problem? Well, the issue is there’s a...

10 Syys 15min

Introducing All Stars: Your Secret VA Business Growth Tool

Why did you start your virtual assistant business? No, I mean the real reason. What was the life you were trying to create? Was it more freedom, flexibility, financial independence, or more time with ...

27 Elo 14min

How to be Successful? Aim to Build a Sustainable and Boring VA Business

Would you be upset and offended if someone described your business as boring? I've spent eight years running my business, and have come to a very different conclusion: one of the biggest signs of a he...

13 Elo 7min

8 Biggest Lessons from 8 Years Running (and Growing) a VA Business

Eight years ago, I was sitting at my shiny new desk with a laptop, a huge amount of determination, and a VA business called Virtually Priceless - and if I'm honest, I had no idea if it would work.I st...

30 Heinä 11min

7 Steps for Excellent Client Experience (Making Them Never Want to Leave)

What if the easiest way to grow your business isn't finding more clients, it's keeping and developing the ones you've already got?"Clients don't stay with us simply because we're good at the work. The...

16 Heinä 8min

Importance of Boundaries as a VA: Hidden Cost of Being Too Helpful

Ever said yes to something and then immediately regretted it? Maybe you squeezed in one more five-minute task, worked later than planned, or took something on that was actually out of scope, because y...

2 Heinä 6min